Minutes: 

Minutes of our annual 2013 North Carolina Checker Association Business Meeting - Date: Friday 5/17/2013   9:00am - 9:30am

Call to order:

A regular annual business meeting of the North Carolina Checker Association was held at Libby Hill Seafood Restaurant on 3011 Randleman Rd, Greensboro, NC 27406 on May 17, 2013. The meeting convened at 9:00am, President Teal Stanley called the meeting to order. The yearly meeting was before the 2013 State Tournament which was also scheduled at Libby Hill Seafood Restaurant on Randleman Rd, Greensboro, NC. In the 9:00AM business meeting Teal Stanley, NCCA President, presided over the meeting and opened by warmly welcoming 16 players, 12 North Carolina players and 4 out of state players to the 123rd Annual North Carolina State Open Checker Tournament. The four out of state players were Matthew Clark from SC, Neil Wenberg from PA, Ted Williamson from WV, and Buck Smith from Virginia.

Teal asked our ACF District IV Manager, Larry Michael, to give the invocation before we began our business meeting and annual state tournament.

Chairman Stanley asked for NCCA Secretary JR Smith to read last year's 2012 minutes (preprinted for approval) and approved as read.  Minutes were approved as presented.

Announcements: Chairman Stanley asked NCCA Secretary, J.R. Smith to speak and make any announcement:

NCCA Financial Report:
  • JR Smith, acting NCCA Treasurer, reported on the financial status of the security accounts, saying the RBC balance was $15,435.42 as of  4/30/2013, and the Edward Jones account was $14,272.14 as of 3/30/2013 for the combined total of  $29,707.56 before the $1,500 withdrawal.  This $1,500 withdrawal + Contributions from Bill & Teal Stanley of $60.00, $50.00 from John Webster, and $10.00 from Ted Williamson, + $140.00 from entry fees made a Total Prize Fund of $1,760.00.  Smith stated the fund accounts were in pretty good shape considering the market was up and we were in mutual funds, corporate bond funds, and ETFs that offered safety but good dividends, which is much higher than we would be getting from CDs. The shares' value might fluctuate a little with the market but we are not concentrating as much on growth but after safety and yield.  These dividend yields are reinvested except for our annual State Tournament prize fund withdrawal. Smith also had printed statements of NCCA fund accounts for anyone who wanted a copy.  He also said our 2012 Federal Tax Return (990) would be filed shortly after our annual meeting.  Two other reports were available: a list of withdrawals and yearly history of the fund accounts.
    • New Business:
  • New Business:  A motion was made, seconded, and carried to add “Billy McClintock Memorial” to the "Greensboro Open" in honor of Billy who organized and directed this tournament from the mid-1990s until 2009. His last tournaments were at his home and included Mrs. Frances McClintock's wonderful home cooked dinners. Before Billy, Howard Amos was the Greensboro Tournament organizer. This would be a fitting remembrance to honor Bill by renaming the tournament for him.
  • Also Under New Business JR Smith will made a motion to nominate Mike Ross as Treasurer to replace our deceased Treasurer, Bill McClintock, seconded by Larry Michael, vote carried unanimously, we elected Mike Ross as our new Treasurer. We continue the services of Teal Stanley as President, Jeff Webster as Vice-President, and JR Smith as Secretary.
  • We voted to add JR Smith, and the new Treasurer to both our security accounts along with Teal Stanley & Vice-President, Jeff Webster (Quadruple signatures on Edward Jones and RBC business account forms), also address change and new Corporate Resolutions be filed to show NCCA at 3007 Robin Hood Drive, Greensboro, NC 27408-2618 and the P.O. Box 39594, Greensboro, NC 27438 as mailing address.  The Patriot Act requires a physical address on all PO Box addresses & business accounts.  The monthly statements for both accounts are currently coming to Bill McClintock, 3741 Williams Dairy Rd. Greensboro, NC 27406-7914, will now come to the PO Box.
  • A motion was made, seconded, and carried to amend the by-laws: These topics were discussed, a motion made, seconded, and carried to amend all sections under # 2, # 6, # 10 (NCCA Bylaws-Amendments)
  • Teal mentions we should talk up checkers and recruit younger players to visit our club and play in our tournaments.  We had a bag of "Let’s Play Checkers" buttons to pass out to players so they can wear them on their shirt & hats.  These ACF, NCCA, and MO logo buttons should increase awareness and might initiate a conversation about our wonderful mind sport game.  John Webster offered some good ideas on improving attendance. He also questioned the fact that too many tournaments could be hurting our State Tournament attendance?
  • JR Smith stated that, “Next year we will try to have our 2014 State Tournament in Eastern North Carolina on May 17th and 18th 2014. This tournament will be named the “Bill McClintock Memorial State Tournament” in honor of our past treasurer.”
    •

    Members in attendance:

  • These 16 players were present at the business meeting: John Webster, Teal Stanley, Tim Laverty, Bobby Gerringer, Jeff Webster, Raleigh Johnson, Grover Minor, Mike Ross, JR Smith, Bill Stanley, James Martin, and Larry Michael were the 12 NC State players; Matthew Clark, Ted Williamson, Buck Smith, and Neil Wenberg, were the 4 out of state players.  Of those above 16, Ten are NCCA Life-Time Members, who were: John Webster, Teal Stanley, Tim Laverty, Jeff  Webster, Raleigh Johnson, JR Smith, Bill Stanley, James Martin, Bobby Gerringer, and Larry Michal.

    Receiving communications:

  • JR Smith, NCCA Secretary reported on behalf of Treasurer that the rules changed December 31, 2006 called “Pensions and Protections Act 2006” which states that all Tax Exempt Organizations must now file a Federal Tax Return; Exception: Churches and Faith based organizations. Charities & Other Non-Profits entities fact Automatic Revocation of Exemption if they haven’t filed in the past 3 years.  NCCA is current on filing their required 990 tax return.

    Approval of minutes:  2012 minutes of the  NCCA meeting at Libby Hill Seafood Restaurant on Randleman Rd, Greensboro, NC, May 18, 2012 are available to members on-line at the NCCA website under Minutes Book, also available in the NCCA’s Official Records notebook or distributed copy to members before this meeting, thus the May 18th, 2012 Minutes were not necessary to be read but approved by presiding officer, Teal Stanley as read, printed, or available. 2012 minutes were approved  at the annual NCCA Business Meeting on May 17th  2013.  All annual business meeting minutes are available on line. Robert’s Rules of Order (NCCA outline)

    Unfinished Business:  none

    [How should we play this State Tournament?]

    Because of  low attendance we reduced the playing field to one group and set the entry fee at $20.00 for a single "A" Class Division. We voted to play a Single Swiss Division with a Masters and a Majors bracket, to distinguish Master and Major State Champions and determine prize money by paying through both class brackets. Trophies award to each class.  We will re-pair opponents only in the last round when necessary, and possibility a third re-pair in the top positions.   We also voted that a 3 point bye would be awarded to the lowest opponent; thereafter, to the lowest opponent as 2 points if multiple byes, and 4 points for a forfeit.  We will played two 1. 25 hour games per round, or eight 2.5 hour round tournament,  starting at 10AM on Friday and 8:00AM on Saturday and finishing by 5:30PM Saturday evening.  If the game is not completed on time, then a move per minute for 10 minutes.  If the move per minute does not create a decision, then the referee will make a decision for the results.  Either opponent may request referee to conclude 1st game on time after an hour, so 2nd game will start on time.

    Adjournment:

    Our meeting was adjourned at 9:37am and a copy of the Financial Report, Annual Report, and 1Minutes are available to members on-line.

    __Teal Stanley___________            _________J.R.  Smith________                5/16//2014____
    Teal Stanley, President of NCCA            JR Smith, Secretary of NCCA               (Approved Date)

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     2014 Tournament Dates  |  2014 Results